Quality management

Control points

« Control points » gather controls to be carried on.

Example : a microbiological control at the reception of a raw material can include :

Salmonella quantity control ;
Coagulase Staphylococcus + quantity control.

To create a control point, go to Repository> Quality> Specifications> Control points. Press « Create » and choose « Folder ».

A form appears allowing to fill the control point’s name. If this latter has to be spelled out, the « Description » field can be filled.

To fill the different actions to be carried on in this control point, go to the « Controls » list and press « Add ».

A form will appear and will allow you to mention:

The control type (microbiologic, visual, physicochemical, etc.) ;
The characteristic to be checked (bacteria, colour, pH, etc.) ;
The quantity to be controlled (number of batches which have to be analysed) ;
The control frequency ;
The unit of this frequency ;
The target or desired value for the characteristic ;
The unit of this target ;
The minimum value for this target ;
The maximum value for this target ;
A text criteria;
A text tolerance;
If it is a withholding control or not ;
The control method which has to be used.

Note : the methods list can be filled in the admin part of beCPG (beCPG> Administration> beCPG> Quality list> Control method).

Once the control points have been created, they can be used in the control plans.

Control plans

Control plans allow you to define the whole prelevements to be done in order to carry on actions mentioned in the control points.

Example: when a raw material is received, these controls have to be carried on:

Visual control ;
Physico-chemical control ;
Microbiological control ;
Organoleptic control.

Two possibilities exist to create a control plan:

Go to the folder where the control plan has to be created and click on « Create » and then « Control plan ».

Go to Repository> Quality> Specifications> Control plans. Press « Create » and choose « Folder ».

A form appears in order to fill the name of the control plan. If this latter has to be spelled out, the « Description » field can be filled.

To mention the different actions that have to be achieved to carry on this control plan, go to the list « Sampling » and press « Add ».

A form will appear and will enable you to mention:

The control point (cf. « Control point » section) ;
The quantity to be controlled;
The control frequency ;
The unit of this frequency ;
The step where this control has to be carried on. Note : the steps list can be filled in the administration part of beCPG (beCPG> Administration beCPG> Quality list> Control steps).
The responsible for the sampling ;
The responsible for the control;
The responsible for the correction;
A reaction.

Once the control plans have been created, they can be used in the quality controls.

Quality controls

Quality controls enable to specify control plans which have to be achieved on the different products of the catalog. To create a quality control, go to Repository> Quality> Quality controls and press « Create » and then « Folder ».

A form appears and allows you to mention the internal name of the quality control. This latter may have a more formal name, in which case, the « Title » field can be used. If the name of the quality control has to be spelled out, the « Description » field can be filled.

By pressing « Edit properties », a form appears which allows you to mention :

The number of samples to be tested ;
The status ;
The control plan ;
The concerned product ;
Its batch number ;
Its order number ;
The date of the batch beggining ;
A comment.

Go to « Samples » to note that the whole samplings mentioned in the control plan have found through to the quality control.

Press the « Analysis » list to see the whole analysis to achieve.

Press the « Reports » list to generate the report analysis of the product once everything is finished.

Aging control

The aging control is available with the beCPG version 3.2.

Text frequency (control plan)

You can add in the samples definition list the text frequency. Frequencies are separated with a coma.

Example here:

1D,1W,1M,6M,12M

Which corresponds to:

1 day, 1 week, 1 month, 6 months, 12 months

These frequencies will represent the time gap between analyses, after we use the control plan on a quality control.

Analysis

Once you have created the quality control with a control point which has a frequency information, you have a line per frequency. The due date is calculated depending on the frequency and the quality contorl creation date.